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BRIER CIVIL SERVICE COMMISSION MINUTES

February 7, 2007
1:30 pm



Commission Chairman Szalda called the meeting to order at 1:35 PM.

 

ROLL CALL: Present: Commissioners Szalda, Nixdorf and Zenk.

 

APPROVAL OF MINUTES: Commissioner Nixdorf moved and Commissioner Zenk seconded to approve the Civil Service Minutes of February 7, 2007. Motion carried.

 

OLD BUSINESS:

 

A.                  ADOPT NEW CIVIL SERVICE RULES FOR NON-UNIFORMED APPOINTED PERSONNEL.

Commissioner Szalda opened for discussion adoption of the new Civil Service Rules for Non-Uniformed Appointed Personnel. Discussion ensued regarding needing more time to look over the final draft. It was decided the adoption would be held off until the Civil Service Meeting scheduled for March 7, 2007.

 

NEW BUSINESS

A.                 DISCUSS CANDIDATES REMOVED FROM ENTRY LEVEL ELIGIBILITY LIST.

 

Commissioner Szalda opened for discussion candidates removed from the Entry Level Eligibility List. Secretary Halverson reported one candidate was removed, Kyle C. Hughes, as he declined appointment. There are two candidates remaining on the current list.

 

B.                 DISCUSS AMMENDMENT TO ELIGIBILITY REQUIREMENTS FOR LATERAL POLICE OFFICER SECTION 8.7.1(a)

Commissioner Szalda opened for discussion amendment to eligibility requirements for Lateral Police Officer Section 8.7.1(a). Chief Lane stated our Lateral Entry Officers must be employed by an agency for 24 months before eligible to lateral to Brier. Chief Lane requests the rule be amended to 12 months as are other agencies in the area. The laterals that are coming out of the academy and get off FTO could then be eligible for hire. Discussion ensued regarding candidates released by other agencies, the need for complete background investigation and probationary period.

 

Discussion ensued regarding the process required to amend a rule pursuant to section 3.2.1A. The rule was read by Secretary Halverson. Further discussion ensued regarding whether or not this is an emergency situation. Chief Lane reports the department is currently down two positions with one officer on his way out which will bring the department down three positions. Commissioner Zenk suggested reconsideration to deem the situation an emergency.

 

Commissioner Nixdorf moved and Commissioner Zenk seconded to amend the rule section 8.7.1(a) from the current 24 months and 36 months respective, to 12 and 24 months due to lack of personnel; one individual in the academy for 3 more months, one vacancy on top of that and the prospect of losing another officer will cause the department to be three people short in the immediate future. This is an emergency motion to be passed today. Motion carried.

 

C.                 DISCUSS REMOVAL OF APPLICANTS FROM THE APPLICATION PROCESS PURSUANT TO 7.3.

Commissioner Szalda opened for discussion removal of applicants from the application process. Secretary Halverson stated section 7.3 of the Civil Service rules allows for removal of applicants for listed reasons. Secretary Halverson requests clarification on whether applicants can be removed from the application process for not responding to oral notification to schedule further examinations such as the oral board. It was decided it is reasonable to remove applicants who do not respond as long as the attempted contacts are documented and notice is sent notifying them of the removal.

 

MISCELLANEOUS BUSINESS:

 

A. SCHEDULE SPECIAL MEETING TO CERTIFY UPDATED

ENTRY LEVEL ELIGIBILITY LIST AFTER COMPLETION OF

ORAL BOARD EXAMS SCHEDULED FOR FEBRUARY 22, 2007.

 

Commissioner Szalda opened for discussion scheduling of a Special

Meeting to certify the updated Entry Level Eligibility List after completion of the Oral Board Exams scheduled for February 22, 2007. Secretary Halverson requests a Special Meeting be scheduled to certify a new Entry Level Eligibility List as the current list is almost exhausted. It was decided the regular meeting scheduled for March 7th will be held on February 26, 2007 at 1:30 PM and the certification will be included on that agenda.

 

Commissioner Zenk inquired on the possibility of further streamlining the current hiring process. Secretary Halverson explained scheduling Oral Board examinations seems to be the biggest set back due to the difficulty in obtaining examiners. The average hired from entry level lists is one out of every ten candidates due to background issues.

ADJOURNMENT: Commissioner Szalda moved and Commissioner Nixdorf seconded to adjourn the meeting. Commissioner Szalda declared the meeting adjourned at 2:00 PM.




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